Priorities Management – Put First Thing First

Introduction

Everybody has the same number of hours in a day. But some seem to be able to manage their time effectively while others cannot. Those who manage their time effectively have increased their level of productivity. We need to know time management techniques and skills that are practiced by successful people so that we can increase our level of productivity, for our own benefit and the benefit of the organization we work for.

Learning Outcomes / Benefits

• Understand the need to engage in active time management, and its effects on the organization
• Identify the utilisation of time and evaluate its effectiveness
• Apply simple analytical tools for personal / departmental time management and use the results to propose actions for conserving time
• Use time budgeting and short-term planning to achieve efficient use of personal / departmental time

Key Content

Module 1: Introduction

• Time management or priority management?
• The importance of priority management
• Habits of poor time management
• The principles of effective priority management

Module 2: Where does my time go? – An analysis

• Assessment on how you spend your time
• Reflection: Have I been effective?

Module 3: Causes of Poor Time Management

• Poor habits
• Poor skills
• Interruptions / time wasters

Module 4: Principles of Personal Management

• Paradigm of effective priority management
• Daily planning vs weekly planning – which is more effective?
• Time matrix
• The planning steps in priority management

Module 5: Personal Time Management Tool

• Tips of an effective time management tool
• Creating a habit of using your time management tool

Module 6: Paperwork Management

• TRAF system
• Tips to manage time better

Module 7: Your Personal Action Plan

• Putting it into implementation – my 3 commitments

Target Audience

This course is intended for all staff who has a desire to make the most out of their time.

Methodology

The course will be conducted in an interactive learning mode in order to encourage active learning among the participants. Methods of training include group discussions, slide presentations, role plays, assessments, games and opportunities for self-reflection and action planning.